Website Proposal Example + Copyable Template

# Website Proposal — Harborview Coffee Co.

**Prepared by:** Lumen & Co.
**Prepared for:** Harborview Coffee Co.
**Date:** 15 August 2026
**Version:** 1.0

## Introduction

Thank you for the opportunity to propose a new website for Harborview Coffee Co. Lumen & Co. is a small web studio that builds fast, easy-to-maintain websites for local businesses. This proposal describes what we would build, how long it takes, and what it costs.

## Project Overview

Harborview Coffee Co. needs a website that reflects the brand, tells visitors where the café is and when it is open, and makes it easy for customers to browse the menu and get in touch. The current site is difficult to update and does not display well on phones.

The new website will be a five-page marketing site with a simple content system so the team can update the menu and hours without help.

## Objectives

- Load quickly on phones and desktop
- Present the menu, hours, and location clearly
- Make it easy for customers to contact the café
- Rank for searches such as "coffee near me" and the neighborhood name
- Let the staff update content without writing code

## Scope

Included:

- Custom design for five pages: Home, Menu, About, Visit, Contact
- Responsive layout for phone, tablet, and desktop
- A content system for the menu, hours, and news
- A contact form with spam protection
- Basic search optimization: titles, descriptions, and structured data
- Analytics set up to measure site visits

Not included:

- Photography, copywriting, social media, or email marketing
- A custom online ordering system

We are happy to provide a separate quote for anything on the not-included list.

## Deliverables

1. Design mockups for approval before development
2. A fully built, tested website on the chosen domain
3. Copy templates you can fill in for each page
4. A short video walkthrough of how to update content
5. A training session for the team, up to 60 minutes
6. Launch, including going live and a first content check

## Timeline

The project runs for six weeks from the date the proposal is signed.

| Week | Milestone |
| --- | --- |
| 1 | Kickoff call and content gathering |
| 2 | Design mockups for Home, Menu, and About |
| 3 | Design review and revisions |
| 4 | Build and content entry |
| 5 | Testing and fixes |
| 6 | Launch |

## Technology

The site is built with HTML, CSS, and a small amount of JavaScript, served as a fast static site with a content system for updates. It runs on secure modern hosting with automatic backups. The files belong to you and can be moved to any hosting provider at any time.

## Pricing

| Item | Amount |
| --- | --- |
| Design (mockups and revisions) | $1,800 |
| Development and testing | $2,400 |
| Content system setup | $700 |
| Content entry from your text and images | $500 |
| Training and launch | $300 |
| **Total (fixed quote)** | **$5,700** |

Hosting is billed separately at $20 per month.

## Payment Terms

- 50% deposit ($2,850) due when you sign
- 25% ($1,425) due when the design is approved
- 25% ($1,425) due at launch

## Revision Policy

The design stage includes two rounds of revisions at no extra cost. After the design is approved, small text changes are included during development; larger changes are quoted separately. Content you provide, such as text, images, and menu items, is not part of the design revisions.

## Next Steps

1. Review this proposal and send any questions
2. Sign and return it, or reply to confirm the deposit
3. We send a kickoff email and schedule the first call
4. Work begins the following Monday

This document is an example proposal, not a contract. A separate agreement will cover legal terms, including ownership, warranties, and liability.

**Accepted by:** ______________________  **Date:** ______________

**For Lumen & Co.:** ______________________  **Date:** ______________

# Website Proposal

**Prepared by:** [Agency name]
**Prepared for:** [Client name]
**Date:** [Date]
**Version:** 1.0

## Introduction

[Two or three sentences: who you are, who this proposal is for, and why you are writing.]

## Project Overview

[What the client needs, the current situation, and the goal of the new website.]

## Objectives

- [Objective]
- [Objective]
- [Objective]

## Scope

Included:

- [Deliverable]
- [Deliverable]

Not included:

- [Excluded item]
- [Excluded item]

## Deliverables

1. [Deliverable]
2. [Deliverable]
3. [Deliverable]

## Timeline

| Week | Milestone |
| --- | --- |
| 1 | [Milestone] |
| 2 | [Milestone] |
| 3 | [Milestone] |

## Technology

[One or two sentences on what the site is built with, where it is hosted, and how the client will update it.]

## Pricing

| Item | Amount |
| --- | --- |
| [Item] | $[Amount] |
| [Item] | $[Amount] |
| **Total** | **$[Total]**

## Payment Terms

- [Terms]
- [Terms]
- [Terms]

## Revision Policy

[How many rounds of revisions are included, when the design is considered final, and what happens to changes after approval.]

## Next Steps

1. [Step]
2. [Step]
3. [Step]

**Accepted by:** ______________________  **Date:** ______________

**For [Agency name]:** ______________________  **Date:** ______________